Styling & Planning

We’re here to transform your vision into a beautifully curated celebration, capturing your style, atmosphere, and all the little details that make it uniquely yours. From concept creation to selecting florals, furniture, and décor, we handle every element with care. Our styling packages are designed to fit your needs and budget. Together we will bring your dream day to life.

Tier One: DIY Styling

Hire and Style with Roam -  For a convenient, cohesive and reliable experience.

Source and gather all your dream décor. Hire items from Roam—furniture, decor, linen. Design your own table settings, thrift a vintage cake stand, order custom signage from Etsy and borrow your grandmother’s candlesticks. We’ll take care of the setup on the day, ensuring everything runs smoothly.

Tier Two: Styling & Design with ROAM

Let’s Roam Together - From dream to reality, the all-inclusive styling package. 

During our consultation we take your ideas and inspirations, developing them into a cohesive concept. We coordinate with other vendors to ensure every choice, from cutlery to the glow of candlelight is carefully considered. Whether working within a set budget or guided by your dreams on pinterest, we offer a variety of options while staying true to your vision. We’ll be there to set up on the day and when the event comes to an end, we take care of packing down, leaving no trace behind. It’s an all-inclusive experience—effortless, seamless, and entirely yours.

Tier Three: Styling-Planning-Coordination

Everything Roam -  For a convenient, cohesive and complete styling and planning service.

For the couples who want it all, let us take the reins with planning, styling and coordination. In addition to the services in Tier Two, this package oversees the event from start to finish. Your dedicated stylist will carefully select every detail to match your vision, and we handle all vendor coordination, ensuring each supplier is cohesive and aligned. We will create a master run sheet to keep everything on track. We will also organise and brief service staff, oversee relocations of all furniture and styling pieces, and act as the go-to contact for you, your MC, and your vendors throughout the day.  This package is perfect for those who want a stress-free, flawlessly executed event with no detail overlooked.

PRICING & TERMS

Tier One

    • 1 X 30-minute introductory meeting with our lead stylist to discuss your vision.

    • Client to send Roam an editable Google spreadsheet of styling elements and hire items to be curated and styled on the day. Update details as necessary.

    • 1 X 30-minute venue site visit with Roam stylist*. 

    • Approx 1 month before the event, Roam will put together a ‘Styling Moodboard’ with the complete list of styling elements and a custom floor plan.

    • It is recommended that the Client send the ‘Styling Moodboard’ to all vendors involved in styling.

    • Roam hire items to be delivered either the day before or the day of the event (to be confirmed with your stylist). 

    • Client to arrange for all additional styling, decor and hire items to be ready at the venue before the stylist commences work.

    • Lead stylist and assistant on site for 4 hours on the day of set-up.** 

    • Roam stylists will curate and style the venue/location according to the ‘Styling Plan’—stationery, florals, Roam hire items, custom and DIY items, other hire items, signage, cake/cake table, and any other visual elements.

    • Styling kit provided by Roam (tapes, glues, ropes, cable ties, steamer, etc.).

    • Stylists will depart the venue before the start of the ceremony.


  • Tier One: $1900

    • On-The-Day Coordination add-on for $1200

    • Pack down add-on $500

    • All communication with vendors is the Client's responsibility.

    • Other than Roam hire items, all decor, styling items, additional hire, and visual elements are to be arranged by the Client.

    • This package covers the setup and styling of visual elements only. If you need additional planning support beyond what is outlined, we’re happy to assist for an additional fee.

    • The Tier One package is monitored and includes up to 15 hours of support. Additional fees may apply for any time required beyond this limit.

Tier Two

    • 1 X 30-minute introductory meeting with our lead stylist to discuss your vision.

    • Access to an online client portal with wedding checklists, budget tracker, and a run sheet example.

    • Development of conceptual ideas for all visual aspects—colour palette, fonts, floral design, stationery and menu planning, table styling and furniture. Discuss the initial styling budget.

    • 1 X ‘Concepts Moodboard’ created by Roam stylist for Client approval.

    • Stylist to provide vendor recommendations and gather quotes from suppliers.

    • Present quotes to the Client, then refine the styling vision and budget.

    • 1 X 30-minute venue site visit with Roam stylist*.

    • Finalise bookings with vendors involved in styling and maintain ongoing correspondence—stationery/menu, table styling and furniture hire, cake, floral design and any other visual elements.

    • 1 X 30-minute call with the Client, 4-6 months before the event, to talk through any further styling or logistics related to the vision of the day, if required.

    • 1 X ‘Final Moodboard’ created for Client approval.

    • Six weeks from the event, liaise with all vendors relevant to styling (stationery/menu, lighting, decor hire, floral, cake, etc) to ensure all invoices are finalised, delivery times are in the runsheet and check any logistics or delivery requirements.

    • 1 month before the event, ‘Styling Plan’ finalised and sent to all styling vendors, this will include the ‘Final Moodboard’, a custom floor plan and the ‘Styling Run-sheet’ with vendor delivery times.

    • Upto 6 hours on-the-day set up with one lead stylist and assistant** 

    • Roam stylists will curate and style your event according to the ‘Styling Plan’—florals, stationery/menu, Roam hire items, custom and DIY items, other hire items, signage, cake/cake table, and any other visual elements. 

    • Styling kit provided by Roam (tapes, glues, ropes, cable ties, steamer, etc.).

    • Stylists will depart the venue before the start of the ceremony.

    • Pack down of all relevant styling elements the following morning (pack down the evening of the event can be arranged).

  • Tier Two: $3900

    • On-The-Day Coordination add-on for $1200

    • The Day-Before styling add-on for $1200

    • The Day-After styling add-on for $1200

    • All communication with vendors not related to styling, for example, photographer, catering, music, etc. is the client's responsibility.

    • The Tier Two package is monitored and includes up to 50 hours of support. Additional fees may apply for any time required beyond this limit.

Tier Three

    • 1 X 30-minute introductory meeting with our lead stylist to discuss your vision and the initial event budget.

    • Access to an online client portal with helpful wedding checklists, budget tracker, and a run sheet example. 

    • Development of conceptual ideas for all visual aspects—colour palette, fonts, floral design, stationery and menu planning, table styling and furniture.

    • 1 X ‘Concepts Moodboard’ for Client approval.

    • Stylist to provide vendor recommendations and gather quotes from suppliers—including, but not limited to—venue, catering, beauty, transport, music, photographer, florist, hire furniture, etc.

    • Present quotes to the Client, then refine the vision and the budget.

    • 1 X 30-minute venue site visit with lead stylist*.

    • Finalise bookings with vendors and maintain ongoing correspondence with all vendors.

    • 2 X 30-minute calls with the Client, 4-6 months before the event, to talk through further styling or event logistics—if required.

    • 1 X ‘Final Moodboard’ for Client approval.

    • Six weeks before the event, liaise with all vendors to ensure all invoices are finalised, confirm delivery times and check any logistics or delivery requirements.

    • 1 month before the event, ‘Full Event and Styling Plan’ created and sent to all vendors this will include the ‘Final Moodboard’, a custom floor plan and the ‘Master Run-sheet’ showing vendor delivery times.

    • Roam planner to attend and coordinate the ceremony rehearsal one day prior.

    • On the day set up with one lead stylist and assistant who will style and curate your event according to the ‘Styling Plan’—florals, Roam hire items, custom and DIY items, stationery/menu, signage, cake, and any other visual elements.**

    • Styling kit provided by Roam (tapes, glues, ropes, cable ties, steamer, etc.).

    • Up to 10 hours on-the-day coordinator—liaise with all vendors to ensure the event runs smoothly from start to finish.**

    • Stylists will depart the venue before the start of the ceremony.

    • Planner to greet guests on arrival and coordinate ceremony alongside the celebrant; cue the bridal party to start. 

    • Point of contact for all suppliers & guests on the day.

    • Relocation of applicable ceremony items to reception space (florals, chairs, decor, signs). 

    • Oversee visual curation of the event throughout the day.

    • Continuous liaising with your MC until the dancing starts.

    • Pack down completed the following morning (pack down the evening of the event can be arranged).

  • Tier Three: $7500

    • The Day-Before add-on styling and planning for $1900

    • The Day-After add-on styling and planning for $1900

    • The Tier Three package is monitored and includes up to 150 hours of support. Additional fees may apply for any time required beyond this limit.

On-The-Day Coordination

    • 2 months before the event - meeting with Client to review all planning to date.

    • Client to fill out the vendor list in their client portal.

    • Roam coordinator to create a detailed ‘vendors run sheet’ with set-up and pack-down timings.

    • Roam coordinator to liaise with all vendors two weeks prior to the event to finalise delivery times and ensure all delivery requirements are accounted for in the run sheet.

    • Up to 6 hours of on-the-day coordination**. Arrival 1 hour before the ceremony, finishing once the main meal served to all guests. 

    • Coordinator to greet guests on arrival and coordinate ceremony alongside the celebrant. 

    • Cue the bridal party and celebrant to start. 

    • Liaise with all vendors to ensure the event runs smoothly.

    • Point of contact for all suppliers & guests on the day

    • Relocation of applicable ceremony items to reception space (florals, chairs, decor, signs). 

    • Oversee visual curation of the event throughout the day.

    • Continuous liaising with your MC until speeches start.

  • On-The-Day Coordination: $1450

    • Tier One Styling package discounted as an add-on for $1650

    • Pack down add-on $500


    • The Client is responsible for all communication with vendors, with the exception of Roam staff coordinating delivery and pack-down timings and logistics.

    • All hire items, decor, styling items, and visual elements are to be arranged by the Client.

    • Roam coordinator will start an hour before the ceremony and finish once the main meal is served to all guests. This covers on site coordination of the event, relocation of applicable items and oversee visual styling during the scheduled coordination timeframe. If you need additional planning or styling support beyond what is outlined, we’re happy to assist for an additional fee.

    • The On-The-Day coordination package is monitored and includes up to 15 hours of support. Additional fees may apply for any time required beyond this limit.

General Terms

  • All pricing is in NZD and GST inclusive.

  • Once the quote is accepted and the contract signed, a nonrefundable deposit of 50% is due. The final payment is due two months before your event.

  • The styling and planning fee covers staff time and creative expertise. It does not include the cost of hire items, florals, signage or any services outside the styling inclusions.

  • A post-wedding invoice may be issued after your event to cover any final costs incurred during the event, such as additional staffing, styling, or coordination needed to ensure a smooth running event.

  • For any Roam hire or styling items, while standard cleaning is included in the hire fee, additional charges will apply if items require laundering or professional cleaning. For any missing or irreparable items, replacement costs will be charged following our Replacement Cost Guide, which outlines the full value of each inventory item.

  • *Mileage for site visits and events is included for one vehicle within 50km of Nelson City. Events further afield will be charged at $1.20 per km from Nelson City.

  • **All styling packages include two dedicated staff members on the event day. For coordination and/or planning packages, this includes one coordinator on the day of the event. Depending on the scope of your event, and guest numbers, more staff may be required.

Staffing Requirements

Roam Events will determine stylist and/or coordinator staffing numbers based on your final styling brief, guest numbers, and overall event scope. Due to their complexity, events such as marquee weddings may require additional staff. Staffing costs are subject to change depending on the number of hours required and considerations like public holidays. Any additional fees will be clearly communicated in advance. We appreciate your understanding to ensure your event runs seamlessly.

Staff Rates:

• Senior staff: $80/hour

• Assistants: $50/hour

Styling staff guidelines:

• Up to 100 guests: 2 staff members

• 100-150 guests: 3 staff members

• 150+ guests: 4 or more staff members

Coordinator staff guidelines:

• Up to 100 guests: 1 staff member

• 100+ guests: 2 staff members

FAQs

  • We’d love to help you decide which styling package to choose! We offer a free discovery call or a more in-depth consultation.

    Discovery Call: A free 15-minute call where we discuss your needs, walk you through our packages, and explore how we can assist. If you need more time, we can extend it into a full consultation.

    Consultation: A one-hour, in-depth consultation (either in person or via video call) for $250. This includes personalised advice on vendor recommendations, hire and styling concepts, and curation such as furniture styles, colour palettes, table styling, floral design, and more. If you choose to book our styling services, the consultation fee will be credited towards your selected package.

  • All of our styling packages include two dedicated staff members on the day of your event. For the coordination and/or planning packages, this includes one coordinator on the day of your event. Depending on the scope of your event, and guest numbers, more staff may be required.

    Stylist and/or coordinator staffing numbers will be determined by Roam Events based on your final styling brief, guest numbers, any large or heavy items requiring additional hands for setup or pack-down and the overall scope of the event. Events such as marquee weddings may require additional staff due to their complexity. Staffing costs are subject to change depending on the number of hours required, as well as considerations like public holidays. Any additional fees will be clearly communicated in advance. We appreciate your understanding to ensure your event runs seamlessly.

  • To ensure availability, we recommend starting the planning process about a year in advance, especially if you’re planning a large event during peak seasons—often vendors and hire items are booked out many months in advance. However, we do accept last-minute bookings so always feel free to contact us.

  • We’re proudly based in Nelson and currently offer our services across the Tasman and Marlborough regions. Whether your event is nestled among vineyards, along the coastline, or in a stunning local venue, we’re here to help bring your vision to life in these beautiful areas.
    We are also happy to travel around the country if you’d like to ‘Roam with Us’, just send us a message, and we can discuss this further.

  • You’re welcome to just hire what you need from us, or you can combine it with our bespoke styling services. Our team can assist with creating a cohesive design for your event, ensuring that the pieces you choose come together to create the perfect look. To view our unique range of hire packages, you can take a look here.

  • Delivery and collection fees are charged case-by-case, considering the volume of hire items, staff requirements (especially for larger or bulky items), and the distance to your event location.
    For Small Hire items, you may choose to either collect from our warehouse or have us deliver and collect to and from your event. For Large Hire items, we handle the delivery and collection, ensuring everything arrives on time and in perfect condition. Fees are calculated to cover delivery and collection return trips, including mileage and staff travel time.

    We’ll confirm your delivery and collection fees as part of your quote to ensure full transparency.

  • Our standard hire period covers UP TO 48 hours (two nights). For example, delivery either the day before or the day of your event (depending on your venue set up requirements/timing restrictions) and then collection will be the morning after the event, allowing ample time for both setup and pack-down. If you require a longer hire period, an additional 30% of the hire fee will apply per extra day. We’re more than happy to discuss extended hire options to suit your needs—just get in touch, and we’ll work with you to ensure everything is seamless.

  • We ask that all hire items are treated with care throughout your event. In the case of damage or loss, Roam Events will assess the situation and advise on the appropriate steps. A damage deposit may be required for select items, as outlined in your booking agreement. While standard cleaning is included in the hire fee, additional charges will apply if items require laundering or professional cleaning. For any missing or irreparable items, replacement costs will be charged following our Replacement Cost Guide, which outlines the full value of each inventory item.